Every room.
On the record.
Vestara Vault gives property teams one calm, precise record of every move-in and move-out—photos, notes, comparisons, and tenant approval included.
When a deduction is challenged, you have timestamped photos and the tenant's own signature on the original condition.
Room by room
Structured capture
Automatic
Photo descriptions
Side by side
Move-in comparison
No account
Tenant sign-off
01 / Capture
Built for the walk-through, not the desk.
Open a room, take the shot, add a note, move on. Large controls and clear progress keep one-handed inspections moving—even in an empty unit with keys in the other hand.
- Camera-first room workflow
- Automatic factual condition descriptions
- Private, time-stamped photo record
Two grey scuff marks are visible on the wall beside the timber door frame.
02 / Compare
Change, made visible.
When both inspections are complete, Vestara Vault aligns each room’s photos and notes side by side. No hunting through folders. No relying on memory.
Original condition
Clean painted wall beside the bedroom door.
Recorded change
Two horizontal scuff marks visible beside the door frame.
03 / Sign-off
A clear record, acknowledged.
Send one secure link. The tenant reviews every room and photo, then signs with their full name—no account or app download required.
The output
See exactly what you can get.
Every completed inspection exports as a PDF with each room, every photo, capture timestamps, notes, and the tenant's acknowledgement. This is the document you attach when a deduction is questioned.
Pricing
Two dollars an apartment.
Priced per apartment or home under management, the way your other tools are. Unlimited inspections, unlimited users, tenant sign-off and PDF reports included.
$39 monthly minimum.
$2.00 per apartment / month
Questions, answered.
No. The tenant receives a secure link, reviews every room and photo in their browser, and signs with their full name. No account, no download.
Photos upload as you go, so a stable connection is recommended during an inspection. If a photo fails to upload, it is flagged so you can retry before completing the record.
Inspection records and photos are retained for the life of your account, so a record from two years ago is still available when you need it.
Yes. Every completed inspection and comparison can be exported as a PDF with all photos, timestamps, notes and the tenant's signature.
Unlimited. Pricing is based on apartments under management, not user seats, so your whole team can be in the tool.
No. Vestara Vault is a paid subscription from day one, starting at $39 per month.
Make the next handover definitive.
Create your team, add a property, and begin a complete inspection record from your phone.
Get started